Exporting Your Data

oklido makes it easy to export your data for backup, compliance, or migration purposes.

Your Data Rights

Under GDPR and UK data protection law, you have the right to:

• Access your data
• Export your data in a portable format
• Delete your data (right to erasure)

Learn more about GDPR compliance →

Types of Exports

Document Export

Download all your documents:

1. Go to Settings → Data Export
2. Click "Export Documents"
3. Choose format:
   • ZIP file - All documents in original format
   • PDF bundle - Combined PDF (documents only)
4. Click "Generate Export"
5. Download link sent to your email

Metadata Export

Export document information without files:

1. Go to Settings → Data Export
2. Click "Export Metadata"
3. Choose format:
   • CSV - Spreadsheet compatible
   • JSON - Machine readable
4. Click "Generate Export"

Includes:

• Document titles
• Types and sources
• Dates
• Tags
• Audit history

Account Data Export

Full GDPR data export:

1. Go to Settings → Data Export
2. Click "Request Full Data Export"
3. Confirm your request
4. Export prepared within 30 days (usually much faster)

Includes:

• All documents
• Metadata
• Account information
• Audit logs
• Settings

Selective Export

Export specific documents:

1. Go to Documents
2. Select the documents you want
3. Click "Actions" → "Download"
4. Documents downloaded as ZIP

Export Limits

Security

Exports are secured:

• Encrypted download links - Time-limited URLs
• Email verification - Sent to account email only
• Audit logged - All exports recorded
• No third-party access - Direct download from our servers

Using Exported Data

Backup

Keep regular exports as backups:

1. Schedule quarterly exports
2. Store in a secure location
3. Verify backup integrity

Migration

Moving to another system:

1. Export documents as ZIP
2. Export metadata as CSV
3. Import to new system using their tools

Compliance

For regulatory requirements:

1. Request Full Data Export
2. Retain as required by regulations
3. Ensure secure storage

Deleting Your Data

To delete your account and data:

1. Go to Settings → Account
2. Click "Delete Account"
3. Confirm deletion

Warning: This action is permanent and cannot be undone.

We recommend exporting your data before deletion.

What Gets Deleted

• All documents
• Account information
• Audit logs
• Settings and preferences

What's Retained

For legal compliance, we may retain:

• Billing records (7 years)
• Anonymised usage data
• Legal hold documents (if applicable)

Learn more about data retention →